I’d like to have an auto email go out to the lead dj on the event 3 days before the event date with a copy of the event prep. What is the most efficient way to accomplish this?
Hi @Tommy_Keller,
To set up an auto email that goes out to the lead DJ three days before the event, you can utilize the Scheduled Email Messages feature in Gigbuilder. This feature allows you to create automated email templates that trigger based on specific event lifecycle milestones.
While the documentation provides a detailed overview of various scheduled email timings, it doesn’t specify a three-day reminder directly. However, you can create a custom email sequence that includes your event prep details and set it to trigger three days before the event.
Here’s a quick guide to get you started:
- Navigate to: Setup → Gigbuilder Setup → Scheduled Email Messages.
- Create a new email template for your event prep.
- Set the trigger to three days before the event date.
- Select the lead DJ as the recipient.
If you need further assistance with the setup or have specific questions, our team is here to help!
Best,
– Ashley, Gigbuilder Support
How do I add the event prep to the email?
Hi @Tommy_Keller,
To add event prep information to your scheduled email, you can utilize the Insert Token feature in the message body of your email template. This allows you to include dynamic placeholders that will auto-fill with relevant event data, including any prep details you may want to share.
If you need more specific guidance on setting up the tokens or any other part of the email template, feel free to reach out, and our team would be happy to assist!
Best,
– Ashley, Gigbuilder Support
What is the token for event prep?